Contact

Advancement Services
1525 University Avenue Knoxville, TN 37920
Telephone: (865) 974-0386
Fax: (865) 974-4250

News Archive

eReceipts Saving Money

Since electronic gift receipts were implemented in July 2009, we have successfully emailed over 109, 442 which has accounted for at least $48,154.48 in savings to the University. In addition eReceipts now account for over 66% of all gift receipts sent to our donors.

Summer Student/Faculty Staff Loads Completed

Student Summer Loads have been completed. Total degrees loaded are as follows: UTK-Summer: 1,230; UTC-Summer: 356; UTM-Summer: 178   (Note:  There were no summer graduates for UTHSC).
In addition, Faculty/Staff demo-bio and employment data totals that have been added/updated via our ANDI/IRIS Faculty/Staff interface are as follows:   New Faculty/Staff loaded: 2,183;  Employment rows added/modified: 5,285; Employees that have left/retired from UT: 2,149;  Addresses added/modified: 10,028

Key Fiscal Year-end Dates

The Office of Gift & Records Systems has set a schedule for fiscal year-end gift processing close. If you have any questions, please contact Hope Adams at hadams@utfi.org or 865-974-5477.

ANDI Enhancements

Click here for detailed information and screenshots of enhancements.  Advancement Services staff will be visiting UTFI offices in the coming weeks to demonstrate these changes and give you a preview of the next phase of the ANDI Upgrade.  In the meantime, please contact the ANDI Help Desk (andihelp@utfi.org) if you have any questions or concerns.

Welcome Emma Amuti

Please welcome Emma Amuti, UTFI's new Direcor of Prospect Research & Management. Emma joined the staff on January 3, 2012. Emma was Director of Research & Prospect Management at the George Washington University and has an extensive career in prospect research and related fields at Georgia Tech, the University of Delaware, and Delaware Technical & Community College as well as at GWU.  She is active in the Association of Prospect Researchers for Advancement, the Freelance Prospect Research Association and the International Prospect Research Association.   Emma earned her undergraduate and graduate degrees at Michigan State and the University of Delaware, respectively.  Emma will be located in 215 UT Conference Center Building, downtown Knoxville.

Vault - Secure File Sharing

Vault (or UT Secure Courier) is a secure file transfer application that allows UTFI employees to easily e-mail files to individuals outside the UT network e.g. vendors, chapter leaders, etc) quickly and securely. For information and tips on how to use Vault click here.

Join.Me - Instant Screen Sharing

We now have an application which will allow the entire University of Tennessee Foundation, Inc. to be on the same page, when they’re not in the same room, instantly! Join.me is an application which will allow a presenter to share his/her screen with one or up to 250 viewers, all at the same time. It can be used for troubleshooting between co-workers, for addressing ANDI Help Desk issues, demonstrating new computer applications and/or ANDI enhancements. All UTFI employees have access to this application. It’s extremely simple to use, and the best part is, IT’S FREE! To view a video tutorial, click here.  For step by step written instructions on accessing join.me, click here.

ANDI - Address & Entity Data Integrity
In our continuing efforts to improve data integrity, we implemented several processes that have reduced duplicate addresses, entity records, and undeliverable addresses. The stats are as follows:   Undeliverable Home Addresses: Before: 11,917;  After: 46;   Duplicate Entities: Before: 3,382;  After: 2; Duplicate Addresses on an Entity Record:  Before: 4,625;  After: 10.

eReceipts Saving Money

Since electronic gift receipts were implemented in July 2009, we have successfully emailed over 109, 442 which has accounted for at least $48,154.48 in savings to the University. In addition eReceipts now account for over 66% of all gift receipts sent to our donors.

Summer Student/Faculty Staff Loads Completed

Student Summer Loads have been completed. Total degrees loaded are as follows: UTK-Summer: 1,230; UTC-Summer: 356; UTM-Summer: 178   (Note:  There were no summer graduates for UTHSC).
In addition, Faculty/Staff demo-bio and employment data totals that have been added/updated via our ANDI/IRIS Faculty/Staff interface are as follows:   New Faculty/Staff loaded: 2,183;  Employment rows added/modified: 5,285; Employees that have left/retired from UT: 2,149;  Addresses added/modified: 10,028

ANDI Unavailable Saturday April 28th (6am) -- Monday April 30th (6:00am)

Colleagues: We will be upgrading ANDI this weekend and due to the complexity of this implementation, the system will be unavailable between Saturday April 28th (6:00am) -- Monday April 29th (6:00am). We will notify you as soon as ANDI is up and running. Thank you for your patience and please let us know if you have any questions or concerns.

 

Fiscal Year End 2011 Reports Now Available

You may now access the fiscal year end reports for 2011 by clicking here. You will be required to login to view these. Please contact the ANDI Help Desk if you have any problems.

Schedule for Fiscal 2011 Year End Close

For the schedule of the fiscal 2011 year end close please click here.

ARGOS Reporting System

The ANDI Reporting team is now utilizing Argos Reporting system to schedule reports (excel format) that can be sent to our users via email, printer, or FTP Server. This process saves time and ensures accuracy. Please contact ANDIReporting@tennessee.edu to schedule your report.

We're On The Move!

In preparation for the transition into the Foundation, we are centralizing service and support functions in the UT Conference Center (which much of Advancement Services already calls home). There’s a daily mail run between Andy Holt Tower and the Conference Center so don’t worry if you forget and address something to the old address. The Conference Center mailing address is 600 Henley Street, Suite # xxx (xxx = the suite number listed at the link below), Knoxville 37996

For the listing of names and information of employees affected by this relocation please click here.

Payroll Deduction - E-Reciepts
E-Reciepts for payroll deduction donations are now being sent via email on a monthly basis.

UTHSC Pediatric Dentistry
181 entities were updated for UTHSC Pediatric Dentistry residents in February.

Alumni Address/Phone Appends
Alumni Address/Phone Number appends have been uploaded to the ANDI database. This project was focused on sanitizing three main areas:

  • Active alumni with undeliverable addresses
  • Active alumni with a valid mailing address but no valid phone number
  • Lost alumni.

The result has been a significant reduction is lost alumni from 11:83% to 4.98%. In addition, over 16,000 entity phone numbers were appended.

Calendar Year-End

Calendar year-end Securities Transfer Instructions and December 2011 coverage schedule are now available. Securities Transfer Instructions contains information you and your donors will need in order to make a gift with stock or other securities. December Coverage Schedule shows where and when gift processing staff will be available to help with year-end gifts during the week of December 26, when UT is technically closed. Click here  to view these calendar year-end documents.

E-Receipts Saving Money
In July 2009 the Advancement Services Gift Records department implemented the process of electronic mailing of receipts ( See electronic gift receipts) Since the implementation, a substantial savings has been realized.

Electronic Deposit Processing Implemented
The Advancement Services Gift Records Office is the first University of Tennessee department to implement Remote Deposit Capture (RDC) through First Tennessee Bank.  RDC enables the Gift Records staff to deposit checks electronically via the internet.   RDC streamlines the deposit process allowing checks to be deposited electronically which allows for checks to be deposited any time speeding up funds availability and improving accounts receivable cash flow.  

Fall Graduates Loaded in ANDI System
The Fall graduates of UT were loaded in ANDI on January 11, 2010.

The totals are: UT Knoxville – 1,601; UT Chatanooga – 512; UT Martin – 358; Memphis – 148

National Change of Address (NCOA) Process
On January 20, 2010 the NCOA load was completed and approximately 4,000 entities in the ANDI system were updated. This process is loaded on a quarterly basis which ensures the accuracy of addresses.

Combo Report Updated
Four new fields have been added to the combo report, two major fields, allocation minimum amount and allocation/fund field. The allocation minimum amount allows users to enter a minimum commitment amount for the allocation selected. The allocation/fund field is a drop down option with all allocations listed so users can now see total commitments based on the allocation/fund they selected. The additional major fields allow users to select up to three additional majors with their criteria selection.

GPS Report Updated
A new field has been added to the GPS report. The allocation/fund field is a drop down option with all allocations listed so users can now see total commitments based on the allocation/fund they selected.

Introducing E-Receipts
In July 2009 the University of Tennessee will begin the transition to electronic gift receipts.

Telefund Sets Record
For the first time in the history of the university, the Telefund Program has exceeded $1 million in pledges from our loyal alumni. The Telefund program added additional staff and calling sessions and, with hard work from student callers and staff, this is a great accomplishment.

Test Form

Test Electronic Submit Form